Step 12: First name the heading as “Inventory Control Template.” Step 13: Draw text box and type Available Stock Level. Each food and beverage outlet should be brought back up to its par level of table linens on a daily basis. A general rule of thumb is to store one full par of new linens as replacement stock on an annual basis. Since serving the guest in a way that will create return business and positive word-of-mouth publicity is a property staff’s first mission, it is important to measure guest feedback on this question. In this situation housekeeping employees who deliver loan items to guestrooms should record the type of item, guest name and room number, and the date and time of delivery on the receipt. /mðÒåë㣎Dù! The par number established for linen inventories is the standard stock level needed to accommodate typical housekeeping operations. By recording both purchases and issues of cleaning supplies, the executive housekeeper can monitor the actual usage rates for each product kept in inventory. Inventory Count Sheet Guestroom Linens Inventory control in the hospitality industry is incredibly important. should also be listed. Inventory Control of Guest Supplies The linen we supply is also available in Light Grey and Duck Egg Blue. Daily washing would be more practical and less costly than laundering uniforms on a weekly basis. • Organize the items in a logical order, perhaps alphabetically, by vendor, or by size. Multiply each by its “Price per Item” and record results under “Value of Items Used). We also supply the higher thread count linens which range from 200T 100% Cotton Percale to the 400T 100% Cotton Percale which are available in white, cream and stone/taupe. • Soiled-linen bins or chutes The running of a household includes many different elements, from budgeting to cleaning and inventory control. The next step is to determine all the locations in the property where linens may be found. A par number for a cleaning supply item is a range between two figures: a minimum inventory quantity and a maximum inventory quantity. This can be accomplished when the person preparing the morning report reviews the arrival date of each stay over and highlights or marks the rooms in which to change the sheets. One par in floor linen closets 1 x 600 = 600 ACC Africa © All rights reserved. Basically, raw material items which are used in the production of products or services known as stock inventory. ... Welles said that many hotels can get by with having a seamstress on hand for a couple of hours a week and letting housekeeping assist with the loading of the racks. The basic principles and procedures for managing linen inventories also apply to blankets and bedspreads. Housekeeping supplies and amenities Below the luggage rack. Room Attendant ………………………………………….. Some properties change and launder linens daily. Columns should be included on the form to indicate reasons for the items being discarded as well as how they were discarded. We chose the 7 best home inventory apps by first reviewing and researching multiple home inventory app options and then selecting the top contenders. A system should be in place for receiving uniforms for cleaning and for providing both the uniform room and laundry with a record of items received. The percentage of sheets left unchanged may vary among properties, depending on the average length of stay and type of guest. One par for emergencies 1 x 600 = 600 One par number of linens equals the total number of each type of linen that is needed to outfit all guestrooms one time. This helps increase the useful life of linens and provides an opportunity to wrinkles to smooth out in permanent press fabrics. After the counting process is completed and all standard count sheets have been filled out, the executive housekeeper should collect the sheets and transfer the totals to a master inventory control chart. Establishing Inventory Levels for Guest Supplies LOCATION NUMBER: ……………………… G MANAGERS INITIALS………….. Linen supplies should be several times above what is needed to outfit all guestrooms just once. The total lead time which includes the supplier lead time plus the internal processing, clearance receipt, and inspection time should be as low as possible to work on lower inventory level. 2. Inventory control systems are proven to help reduce costs by providing critical information required to make smart decisions. The proper storage or work areas where the equipment, accessories, and spare parts are kept should be indicated on the card. If bed linen is changed only on alternate days, establish a system to note no the room attendant’s daily assignment sheet which beds to change that day. When guest items are returned, it is important that the receipt be removed from the guest file and immediately destroyed. King/Double Flat Sheets        Ivory                                            …………… »FAÍ©P]IÑ'pïâøèþ{p©Iò͸,ð3_“ÿ'3ÜZB‚N~MWd4_?Ýzî،é\ñ©"H´eJY³IR)ø13øǁcr™L ±# ºÈÒrvSjÒ»!w­Erd…EdɚCáb8ùÀ,U…J榼Á“]Y±“†$é–Äݒx’øa¯•„–¶’X°Œ ¤ð}üQ/¦˜çÀê6‰œS?ø ”mp#ù\ç'Æ+o#(8ÀՄ±A ]A¡TùGSRMÈ4!ÜF}È!¤üã{²Ú’ƱÑ؄z¡B(}NkJ4V›ìÙª`]®Û§ŒCȃڂùTûTß~ê‰Ñ¥7£÷p@Î=©~7…Ÿã§7×ïáÒ¿ào ø?®K®³ù[ Queen-Size Sheets Linen Inventory Spreadsheet – All hotels must manage their inventories, these are divided into recyclable and non-recyclable. 11 Laundry                                                      ______________________________________________________ The executive housekeeper may decide to hold one full par of linens in reserve so that housekeeping operations can continue to run smoothly during an emergency. The quantities maintained depend on the size of the property and the anticipated volume of guest requests. Controlling inventories of all cleaning supplies and ensuring their effective use is an important responsibility of the executive housekeeper. The same general rules and procedures should be followed – and the same general forms used. In most cases, items should not be loaned out overnight. The executive housekeeper is ultimately responsible for the control of assets in the housekeeping department. The types of guest loan items maintained at the property generally depend upon the level of service and the typical needs of its guests. Pillowcases In this unlikely situation, each employee would exchange five soiled uniforms for five cleaned uniforms at the beginning of each week. 2. Finally, all machines and equipment should be tested to ensure they are in good working order. King/Double Fitted Sheets     Ivory                                            …………… Although most room attendants are happy to avoid changing every bed, communicating which beds should be changed and which should not can be difficult. Equipment needs are also affected by the number of guestrooms and their locations, the kind of floor and wall coverings, and the size of the laundry operation. Par Levels This depends on the number of occupied rooms and the amount of the item that will be used in each room each day. How much time passes from the moment the purchase order leaves the property until the product is received? 3 boxes x 4 weeks = 12 boxes per month as minimum stock per month (at full occupancy). Types of Machines and Equipment Since front-of-the-house employees are continuously in the public eye, their need to be neat and clean all day is particularly important. The uniform room attendant should submit to the laundry daily record of uniforms to be cleaned that day. A different approach might be to leave the bed with a turn down look that is welcoming to guests but also signals staff that the sheets have not been changed. Five par would also ensure that an adequate supply of spare uniforms was available during the day in case of accidents or unexpected damages. Much of a property’s linen supply is in constant movement between guestrooms and laundry facilities. Count every item in the storage room and record totals under “Total items in Stock” Multiply each by its “Price per Item” and record under “Total Value in Stock”. 5. Properand timely determination of the optimal inventory control strategy allows freeing a significant amount of assets, frozen in the form of stocks, which ultimately increases the efficiency resource useThe objectives of inventory management often reduce the problem if it is more profitable to do quickly but more expensive or slower but cheaper. Printed Materials and Stationery The laundry manager will increase the floor/section distribution count the next day to accommodate the need for replacement. Therefore 1 box of soap would last 2 days (20g soap bar – replaced daily) In Housekeeping, managing the inventory of non-recycled inventory items a property needs is related to the usage rates of different items during daily operations. Guest supplies and amenities for which the housekeeping department is responsible typically include bath soaps, facial soaps, toilet tissue, facial tissues, and hangers. It has medium weight, is firm and smooth with no gloss, and warps and washes very well. One par soiled in the laundry 1 x 600 = 600 and body lotions), the price per item etc. This range is widely used at smaller venues who make use of domestic washing machines and irons. Guest Loan Items All accessories and spare parts should be counted and recorded on the appropriate inventory card. • Guestrooms The property’s accounting department will provide the executive housekeeper with valuable cost information related to usage, loss, and expense per occupied room. The card should specify the item name, model and serial numbers, purchase cost, expected life span (measured in terms of work hours), warranty information and local service contact information. à?§¡OIÄ|F˜à¾$³§ã£ÉÕSú0—äNáÊJ(õA¦÷ÇGTÝJ‰Þ,€EH¦pc@€öâ–JR@.Ž>ˆ÷'™þ||ô~ª„Kòþr,é4Ûl²'÷ª>dÙf»*T®PV0A@).„ÒÇ&Ûr~;oPÊ’É ªy}vuN#›âj…L@(ç`QàR?¡Å¹ä>“D0á‰9a,$³ã#}s?m‹óˆƒ11lB.1"Ô±º/‚Ïô)Þ&bøXŸJ•x˜3#ïԌ Both the laundry manager and the executive housekeeper can use the list as a control and as an issue order for the next day. The minimum and maximum quantities established for each cleaning supply item should be posted where each item is kept on the storeroom shelves. • Mobile linen trucks or carts Although housekeeping operations run smoothly when inventory levels are set too high, management will object to the inefficient use of linen and to the excessive amount of cash resources tied up in an overstock of supplies. The executive housekeeper is generally responsible for managing the inventory of three main types of linen: bed, bath and table. The executive housekeeper may decide to rent- rather than purchase-equipment that is highly specialized or infrequently needed. PART 3 Inventory Control of Uniforms Minimum quantities are established by considering the usage factor associated with each item. Pillows and duvets, blankets and bedspreads etc. Properties using an outside commercial laundry service will need to add a sixth par to cover linens in transit. Recyclable supplies are plates, ironing tables, cots and refrigerators that the guest may need during their stay. A variety of machines and equipment is used by the housekeeping staff on a daily basis. Some properties will change sheets in every occupied room every day. Housekeeping Inventory Format and Free Stock Inventory Software Excel can be beneficial inspiration for people who seek a picture according specific categories, you can find it in this site. Hotel rooms have certain terms which define its status, for example: Occupied (the room which is already occupied by the guests). 5 Recorded Discards                                     ______________________________________________________ How many bottles of shampoo/conditioner/body lotion are packed in a box/case – will vary depending on the range In this situation, housekeeping employees who deliver loan items to guestrooms should explain that the amount of deposit will be charged to the guest’s file in the event the loaned item is not returned. 16 Losses 6 – 15                                             ______________________________________________________ Types of Guest Supplies • Made-up roll away beds, cots, sleeper couches, etc. How to control costs, waste less and avoid downtime. Sufficient room is required to prevent linens from being crushed or crowded. Inventory levels for recycled items are measured in terms of a par number – or a multiple of what is required to support day-to-day functions. Shortages disrupt the work of the housekeeping department, irritate guests who have to wait for cleaned rooms, reduce the number of readied rooms, and shorten the useful life of linens as a result of intensified laundering. It is made from both carded and combed yarns. The minimum stock per month will vary depending on the occupancy rate as well as peak seasons and low seasons, usage rates, storage space, cash available for supplies, and the frequency with which supplies are ordered. Effective stock control and inventory management tips involve both practices and tools. Scheduling of housekeeping dept. Inventory Control of Guest Loan Items Some properties require that guests sign a receipt for loan items. Records should be consulted that account for uniforms issued to employees, sub custody and for uniforms that have been taken out of service due to damage. A system must be devised to record which beds have been changed and which have only been made up. Physical inventories of all major machines and equipment should be taken on a quarterly basis. To do so, a time should be established when all equipment and machinery will be stored and locked. Types of Linen Second, the shelf lives of certain items need to be taken into account. Since cleaning supplies and small equipment are part of non-recycled inventories, par levels are closely tied to the rates at which these items are consumed in the day-to-day housekeeping operations. Bed linens include flat sheets, fitted sheets, duvet covers, pillow cases, base covers, mattress, and pillow protectors, and mattress converters. When quantities of a non-recycled inventory item reach the minimum level established for that item, supplies must be re-ordered in the amounts needed to bring the inventory back to the maximum level established for the item. Third, maximum quantities should not be set so high that large amounts of the property’s cash resources are unnecessarily tied up in an overstocked inventory. The par level for uniforms depends, in large part, on how frequently uniforms need laundering. Bath Towels                               White                                            …………… 9 Storage Room                                             ______________________________________________________ By adding the number of purchase units needed for a safety stock to the number of purchase units used during the lead-time, the executive housekeeper can determine the minimum number of purchase units that always needs to be stocked. The room attendant (if he or she is still on the property) should return to the room to make the bed again, but with fresh linen. The shoe mitts or shoe kit may also be placed on their shelf. • List the items on the inventory in the order of storage. First, he/she must consider the amount available storage space in the housekeeping department and the willingness of suppliers to store items at their own warehouse facilities for regular shipments to the property. A physical inventory of all linen items in use and in storage is the most important part of managing linen inventories. Clear Sky HOUSEKEEPING is offered as a complement to the company’s proven Food and Beverage inventory software and is available immediately for organizations desiring better inventory control of these items. 1. One par linen is also referred to as a house setup. LOCATION NAME: …………………………………………………………………………… PREPARED BY …………………………………. Purchase units for cleaning supplies are counted in terms of the normal shipping containers used for the items such as cases, cartons, or drums. • Soiled linen in laundry • Room attendant carts Types of Guest Loan Items Purchasing cycle is 1x a month (4 weeks) One of the first and most important tasks in effectively managing inventories is determining the par level for each inventory item. • Set up centralized storage areas for cleaning supplies, guestroom supplies, laundry supplies, etc. We have supplied many Guesthouses and Lodges the 200T Poly Cotton Percale in white, cream and stone/taupe, which is very popular as it is extremely durable and can withstand many washing cycles and is also easier to iron in comparison to the 100% Cotton Percale ranges. based on a weekly forecast. This system must provide for guests who were supposed to stay over, but departed early. The executive housekeeper reviews the record and transfers the totals to the master inventory control chart for linens when a physical inventory is taken. Stock control and inventory Stock control, otherwise known as inventory control, is used to show how much stock you have at any one time, and how you keep track of it. The card should specify the item name, model and serial numbers, manufacturer, supplier from who it was purchased, date of purchase, purchase cost, expected life span (usually measured in terms of work hours), warranty information, and local service contact information. What is inventory control? Cleaning supplies and small cleaning equipment are part of the non-recycled inventory in the housekeeping department. Since most guest supply items are among a property’s non-recycled inventories, inventories are controlled in much the same way as cleaning supplies. 300 king-size beds x 2 sheets per bed = 600 per par number The executive housekeeper can also use these records to estimate repair costs and downtime during the useful life of the machine or equipment. Some properties require that prepaying guests with no charge privileges pay a cash deposit for loaned items. Careful policies and procedures are needed to control the hotel’s inventory of linen supplies. In addition to concerns about storage space and conserving the cash outlay for inventoried products, the main factor affecting the maximum inventory quantity is the frequency of orders. It applies to every item you use to produce a product or service, from raw materials to finished goods. áþĵRUD‡‘U#º ¥$L0  ìŸA!W!è Par refers to the standard Shortages of cleaning supplies can result in inspection deficiencies, inconvenience to guests, and lost labour hours as room attendants search for supplies they need to do their job. ASSIGNMENT ON MANAGING INVENTORY IN HOUSEKEEPING pptx vivek HOUSEKEEPING – MANAGING INVENTORY – Continued. Hand Towels                             White                                           …………… While making sure that the cost for maintaining the stock is at its minimum. The maximum quantity established for each cleaning supply item refers to the greatest number of purchase units that be in stock at any given time. Effective communication with the laundry manager can help the executive housekeeper spot shortages or excessive amounts of linen. Major inventories should not be conducted by department heads or supervisors for their own departments. Linens Inventory Control is often coordinated through the accounting department. 18 Amount Needed 17 minus 15                 ______________________________________________________ Inventory Control of Guest Loan Items Step 10: Arrive Category-wise Current Month Sales and Stocks Available. One par in guestrooms 1 x 600 = 600 The executive housekeeper needs to take all the possible locations into consideration, including: Other supplies may include glasses, plastic trays, water glasses and jugs, ice buckets, ashtrays, and wastebaskets. The system must include a code that identifies the status of each bed in two-bed rooms. The same general principles that pertain to taking physical inventories of linen supplies apply to counting uniforms. 6 Total 4 – 5                                                   ______________________________________________________ Bath Towels Thread count refers to the number of horizontal and vertical thread per square inch. Property management must decide what policy to adopt. Controlling the inventory of cleaning supplies involves establishing strict issuing procedures to regulate the flow of products, it also involves maintaining accurate counts of the products on hand. The executive housekeeper may want to maintain higher uniform pars for front office employees since they may need to change uniforms more frequently. With increasing rates and increased guest expectations on one side of the debate, and increased environmental awareness and responsibility and increased profitability on the other, can hotels create a win-win situation for everyone? The executive housekeeper is responsible for maintaining an adequate supply to meet guest requests. Designed by The Website Hoster, How to Plan and Organize the Housekeeping Department, Deep Clean Products for Guestrooms and Public areas. Basic cleaning supplies include all-purpose cleaners, disinfectants, germicides, bowl cleaners, window cleaners, metal polishes, furniture polishes, and scrubbing pads. Any spare parts (hoses, belts etc.) Or is it acceptable to change sheets every second or third day? Due to the variety of sizes, shapes, and colours, banquet linens may need to be kept separate from other restaurant linens in the inventory control system. One par replacement stock 1 x 600 = 600 Laundered linens should rest in storage for at least 24 hours before being used. Together, these two systems enable the executive housekeeper to keep tight control over supplies used by housekeeping in their cleaning assignments. Sizing problems can be handled by having uniforms tailored when they are first issued to new employees. Inventory control systems and management. Inventory Control of Cleaning Supplies If, for instance, the property’s average length of stay is 2.8 days, and the policy is to change sheets every 3 days, in effect, the policy is to change sheets in checkouts only. Par levels are determined differently for recycled and non-recycled inventories. • Laundry storage shelves A maximum inventory quantity can be calculated by dividing the number of days between orders by the number of days it takes to use one purchase unit, and then adding the minimum quantity. The first task in effectively managing linens is to determine the appropriate inventory level for all types of linen used . The card should list all the accessories that can be used with the machine and that are owned by the property. The final step is to determine the maximum quantity that should be in stock at any given time. Inventory control is a critical function for businesses spanning every industry. Name………………… Date ………………………… Floor/Section ………………………………. A perpetual inventory of all cleaning supplies is often used in conjunction with the par stock system. Uniform inventories are generally taken with the help of all hotel departments. 9. Inventory cards should be consulted and the proper location of all pieces verified. For instance, would make-up on a sheet mean changing the linen? The rate at which cleaning supplies are consumed by housekeeping operations is the chief factor for determining inventory levels for these non-recycled items. If, for example uniforms are laundered only once a week, each employee would have to be issued five uniforms weekly. Good sheets range anywhere from 200 to 800 Thread Count, although you”ll occasionally see numbers over 1000. The luggage rack usually have the lower shelf for guest to keep their shoes on. etc. If the room attendant has departed for the day, someone else must remake the bed before the room can be noted as clean and vacant. What if there were an ink pen mark on the pillowcase? A The running of a household includes many different elements, from budgeting to cleaning and inventory control. Inventory control procedures for table linens should be designed in much the same way as for room linens. Before new items can be placed in storage, they must be recorded on the inventory as “Items received this period”, • At the end of the month (or whatever time frame is used), again take inventory. Item                                               Closet               Cart 1                Cart 2                Cart 3 With information from this report, the executive housekeeper can create a linen distribution list that indicates how much linen is needed to bring each floor linen closet back up to par for the next day. Computers are now being used in housekeeping department for room management, inventory control, linen management and so on. This equipment is loaned to guests upon request and at no charge recycled and inventories... Duration of their stay piece of equipment needs replacement the amount of the property ’ s.. The equipment like cars, vacuum cleaners, carpet shampoo equipment, accessories, and all standard key control should! Of some products deteriorates if they are in movement between guestrooms and public areas medium weight, firm. Displayed in this situation, each employee industry is incredibly important costs by providing critical information required prevent... Useful lives but that are used over and over again in housekeeping operations what the minimum number of units! Most properties want the guest ’ s linen supply is determined on the.! You all chief factor for determining inventory levels for these non-recycled items to stay over but! Anywhere, at any given time day is particularly important columns should be conducted by heads! Was available during the course of routine housekeeping operations this policy decision and are. 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